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Listed by University of Strathclyde Information Services
The University of Strathclyde is a leading international technological university, with a student population drawn from more than 100 nations, and is committed to providing a first-class experience to its students. Feedback to date has shown that students would like the opportunity to book a wider range of spaces across campus for independent and group study. Simultaneously, the need to book and manage rooms, other campus spaces and a range of resources across the University has become an operational priority in light of social distancing requirements, and remote study and working practices.
The Unified Timetabling and Resource Booking strategic project will:
An exciting opportunity has arisen for four enthusiastic Project Assistants to work with the Collaboration Services team (part of IT Services) on the Unified Timetabling and Resource Booking strategic project. A new booking system will be purchased, integrated, configured and implemented which will provide functionality to allow students and staff to book a variety of rooms and resources. The Project Assistants will provide critical communication and implementation support in the months leading up to the release of the new unified room and resource booking system.
The Project Assistants will be located within the IS Collaboration Services Team, working with the Unified Timetabling and Resource Booking project team, in line with the existing governance of the Information Services Directorate (www.strath.ac.uk/is/) The posts will be part of the Administrative and Professional staff category, at a Grade PR04, reporting to the Collaboration Services Manager.
The post holders will work alongside the Unified Timetabling and Resource Booking project team, assisting with a range of activities to inform the configuration and implementation of an accessible resource booking system for both students and staff. They will support requirements gathering workshops and collaboration activities, perform data analysis tasks, and participate in creating high quality marketing and training materials for the new resource booking system. They will contribute to working knowledge within the team, ensuring it is appropriately captured and shared on shared project spaces such as Teams and the SharePoint project site.
The appointees will be expected to fit into the existing Collaboration Services and project team relatively quickly to ensure agile delivery timescales are adhered to.
1.
Support workshops for prioritising system requirements in line with “Voice of the Customer”
2.
Develop an understanding of the wide range of project stakeholders and build appropriate relationships to support the delivery of the project
3.
Participate in the creation of high-quality standalone marketing and training materials designed to support adoption of the new system and the transition to business as usual
4.
Research, analyse and present data from database and information systems, in a user-friendly format to the project team and other stakeholders as required
5.
Attend regular project meetings in line with Agile Development and Planning approaches in order to contribute to working knowledge within the team
6.
Contribute to reporting, error logging and workflow audit using shared team spaces such as Teams and SharePoint
7.
Maintain an awareness of timescales and prioritise tasks accordingly in order to meet deadlines
8.
Work independently, seeking support when required
9.
Undertake other duties and responsibilities commensurate with the post and grade
10.
To undertake duties in line with departmental safety, health and wellbeing arrangements and to attend appropriate safety, health and wellbeing training associated with your respective area of work activity
(E=Essential, i.e. a candidate must meet all essential criteria to be considered for selection, D=Desirable)
Essential/ Desirable
Assessment Method
Educated to further education level
Essential
Application/CV
Degree in a relevant discipline or some similar work experience
Desirable
Working collaboratively with colleagues in a wider team
Interview
Using a range of different software, including Microsoft Office
App/CV/ Interview
Video production and/or graphic design tools
Proactive problem-solving
Excellent interpersonal and communication skills, both written and verbal
Managing and prioritising workload to meet targets within ambitious deadlines
Competence with a range of software
Ability to carry out appropriate duties independently with limited recourse to senior colleagues
Supportive of colleagues
Creative problem solver
An interest and knowledge of higher education in the UK
An awareness of the GDPR (General Data Protection Regulations) and how this would impact on the project
Download the full job description here.