Affiliated sports clubs are eligible to apply to the Sports Union and University for funding to support costs associated with student sport activity. The following funds have been estbalished by the Sports Union Finance Committee:
- Coaching & Development Fund
- Equipment Fund
- Competition Fund
- Representative Sport Fund
- Transport Fund
- Alumni Fund
Every affiliated sports club has four accounts that are held by the Sports Union:
- Club Budget
- Club Savings
- Club Transport
Budget account is used to pay for items that were approved in your budget. For example affiliation fees. It can only be used to pay for items that were approved via your budget. It can not be used to pay for anything else. This account is cleared down come the end of June. Any monies left in this account are absorbed back into the Sports Union.
Savings account is and account your club can use to save for Christmas Dinners, Tours, equipment etc. This account is the reponsibility of the club. It is not cleared down come the end of June - it will roll over to the next year.
Transport account is used to pay for your club transport requirements that were approved via your budget. Just like your budget account, this account is cleared down come the end of June.
Alumni account is used to pay for items your club were given funding for via your successful Alumni application. This account can roll over to the following year as long as Alumni are informed in advance.
The Sports Union has a Finance Committee that meets normally once a month to discuss any finance submissions that have been added to the portal. The Finance Committe will approve or as more questions of each submisison via the portal. Clubs should keep their eye on their sumbissions for updates. Please see section 'Important Dates' for dates of Finance Committee Meetings.
All submisisons for upcoming events must be submitted before clubs attend the events and must be sumbitted before the next finance meeting that is due to take place before the event. Any submissions after the event or after the Finance Committee meeting closest to your event might not be approved.
Payment of invoices
Clubs who have invoices that need paid - affiliations fees, pitch hire etc, these should be either passed in person to Leanne to emailed over to her (firstname.lastname@example.org). We ask that all invoices are sumbitted in a timely manner and can take up to 7 days to process.
Claiming money back
If individuals from clubs are due money back for items they have paid for or invoices they have paid for on behalf of their club, the process is the same as above. Please make sure your bank details are either written on the receipt by yourself or are contained in the email. The details we require are, name as it appears on your bank card, sort code, account number and the name of the bank.
We can also provide cash claims if individuals would rather have the cash back for their expenses than bank transfer. Receipts would need to be brought into the Sports Union, a blue cash claim form that is available from the Sports Union will need to be completed. This is then signed off by a member of the Sports Union staf. The form would then be taken by the individual to the Finance Office on level 7. Please note we can only give out cash claims up to the value of £150.
Paying money into your Club Account
Clubs can pay money into their account in two ways.
You can come into the Sports Union and ask for a Club Pay In Form (Green Form).Complete form and take this to the Finance Department in Level 7. Money can be paid in via card or cash. Please ensure you are given a receipt and keep the recepit safe.
You can pay money in via bank transfer. If you are paying money in this way, please email Leanne (email@example.com) to make her aware so she can pass this on to the Finance office.
Raising an invoice when club money is owed
If your club has been asked to invoice another compny for payment such as sponsorship or money due for entry fees etc. Please email Leanne with the details. We require name and address of company. What the invoice is for (e.g. Sponsorship).
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