Society Room Booking Form

Societies Room Bookings

This form is only for use by Strath Union societies. If you are part of a Sports Club, please submit your request using the correct form.  

Sports Club request

If you are not part of a Sports Club or Society please submit an external room booking request on our venue hire page.

External request

Please fill out all information as accurately as possible, this ensures your booking request will be handled swiftly by our team.

We will try to accomodate all requests however there are nearly 160 societies and available rooms are limited. For large or complicated events, please submit your request as far in advance as you can, to maximise the chance of being able to find a suitable room.

General Guidelines

• Don't advertise your event until you have secured a room
• The start and end time of your booking should include set up and clean-up time required for your event

For bookings in Union rooms

• Please submit your request at least 3 working days before the booking date
• Please note that you cannot bring external catering into any Strath Union room unless agreed by Commercial Services
• Bookings on Sundays or any other day when the Union is closed will require security staff which cost £101 for every 4 hours
• Check the details of the bookable spaces in the Union
• General opening hours: Monday - Friday, 8am-1am, Saturday 4pm-1am, Sunday CLOSED
• Instruction guide for using presenter mode in Mandela, HDMI connection also available.

For bookings in University rooms

• Food and drink are not permitted in university rooms
• Please submit your request at least 2 weeks before the booking date
• Bookings on weekends or any other day when the University is closed will require security staff which cost £101 for every 4 hours
• Find out availability of University rooms 
• Find out details about a University room
• Most space is available and free for societies to book Monday - Friday, 5-10pm  

General Details

Society: 

Your name: 

Committee position: 

Email address: 

Phone number: 

Booking Details

Booking Date (DD/MM/YYYY): 

Booking Time (00:00 Until 00:00): 

Description of booking: 

If this is a repeat booking:

Repeat frequency (eg. weekly): 

Booking repeat until (DD/MM/YYYY): 

Room Details

Room requested: 

(please include any alternative rooms in case your preferred room isn't available)

Estimated number of attendees: 

Room layout requirements: 

Equipment requirements (eg. Microphone): 

Catering requirements: 

Will there be any external speakers:

 Yes

 No

Which account should any costs for this booking be charged:

Costs may include security charge for out of hours bookings, catering, or staff time for complex events 

 Savings 

 Grant 

 Alumni 

Additional information

Please include any additional information that you consider relevant to your booking: