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Club Coach recruitment

Coaches and instructors are an integral part of the USSU’s club sport activity, and are important in maintaining club development, safety, and the quality of sports activity our sports clubs provide. Follow the steps below to help guide recruitment for a club coach:

job description

The club committee must decide on an appropriate job description. A template can be found on the committee training hub.


The Sports Union can help with advertisement and contact the relevant NGBs: Sportscotland, Scottish Student Sport and BUCS. 


The relevant club committee memebers should conduct standard and/or practical interviews and contact references.

coach agreement

The club and coach to agree on terms of services. If paid, then coach and club captain must sign a contract for services. This might may include remuneration terms.


The coach must complete the online registration form. Qualifications, contract for services sent to the Sport Development Coodinator. Coade of conduct & coaches pack to be sent to coach.

start date

The club and coach to decide on start date for club training sessions/fixtures. 



Coaches to send a monthly invoice to club captain for approval. A template can be found in the resources section.

review coach

Club to periodically review coach performance. Coach to re-gistister annually along with a new contract for services each year if paid. 


General Info

Please ensure your coach/instructor retains a copy of the coach’s pack and appropriate forms. Paid coaches should be referred to the Self-Employment and Payment Section and Code of Conduct. Club committee members can access the committee training hub to complete the training module specific to coach recruitment, retention development and finance. 

No coach/instructor should lead sessin unless the following are completed:

  • Coach registration
  • All coaching qualification to be sent to the Sports Development Coordinator.
  • All paid coaches must have a valid contract for services
  • All coaches to be sent the coaches pack and code of conduct



Coaches Pack

Coach Code of Conduct

Coach Invoice Template


useful links

SSS Coaching Website

Uk Coaching Website

SSS Coachin' Brilliant


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