Committee Resources

sports union logbook

The logbook aims to support club development through a streamlined development framework, keeping the SU and club committees up to date with ongoing club progress. The logbook will highlight clubs strengths and weaknesses allowing resource to be put towards further development of the club where required. Utilisation of the logbook is also intended to be used to aid the club reaffiliation process, and provide further evidence for club requests such as additional funding and submissions for Sports Union annual awards (particularly Club of the Year’).

A detailed guide of the logbook including descriptors for each category and the band scoring system can be found within the 'Further Club Resources' section on this webpage. To make any logbook submissions, click the button below!

logbook submission form 

Room Bookings

This form is to request a room booking for your club within the Union and University buildings.

Please fill out all information as accurately as possible, this ensures your booking request will be handled swiftly by our team.

We will try to accomodate all requests however rooms are bookable by all Strath Union Sports & Societies so space will be limited. For large or complicated events, please submit your request as far in advance as you can, to maximise the chance of being able to find a suitable room.

Booking form

Trip/Tour Registration

All Sports Union clubs must officially notify the Sports Union of any planned trips/tours prior to them going ahead. This is not only to allow us to be aware of what your plans are and prepare for out of hours support, but to help ensure your trip/tour is safe to go ahead and all things are considered to mitigate any issues occurring.

Please complete the form with as much detail as possible. The trip/tour organiser is responsible for notifying the Sports Union on strathunion.sport@strath.ac.uk if any changes have occurred between the time of submitting and trip commencement. 

Trip/Tour Registration Form

event Registration

For any Sports Union clubs that are planning any one-off/annual events, approval must be sought from the Sports Union to ensure the activity is safe to go ahead, and seek additional event specific insurance coverage. We will support you with planning your event and considering all H&S requirements are met.

The registration form asks some basic questions about your event, and requires an event specific risk assessment to be considered. Once the event is registered and reviewed, we will pass the information on to our insurers to request additional insurance coverage, and seek any further feedback our insurers may have to mitigate risk.

Event Registration Form

Accident/Incident Report

This form is to be completed by all clubs with regard to any incident/accident within 24 hours. This includes damage to hired vehicle(s)/club equipment. 

• An INCIDENT is a 'near miss' that may require further action to be taken (e.g. faulty equipment, a slip etc.).
• An ACCIDENT is anything that results in damage or medical treatment beyond minor first aid (e.g. concussion, broken bone, broken club equipment, damaged vehicle etc).

Accident/Incident Report Form

applying to the finance committee

The finance committee has concluded for 2025-26 AY. To enquire about any remaining funding available, members should contact the Sports Union directly.

Zettle Training

The card machine training process has been updated as of November 2023. We now offer training for societies and sports clubs to use our Zettle card machines! The training consists of a video on how to use the machine which can be found here.

After watching the training video, please fill out this Google form, to request to use the machine. There are essential questions on PCI compliance which must be read and answered.

The card machine can only be booked out on weekdays, for on campus use. Please submit your request with at least 7 days notice. This form is only a request, not a confirmation of your booking, so please wait for an email for confirmation.

Booking form

Further Club Resources