Voice Coordinator, full-time, fixed term to 30th June 2027

Would you like to come and work at the number one Union in Scotland (as voted in the recent Whatuni Student Choice awards)? Strath Union is looking for a talented individual to join our team as Voice Coordinator.

This position will play a central role in supporting and empowering students to shape their university experience. This includes the administration and development of academic representation structures, supporting the delivery of democratic processes such as elections and student meetings, and providing practical support to campaign activities. The postholder will work closely with elected student officers, academic representatives, and Union staff to ensure that the student voice is heard, valued, and acted upon across the Strathclyde community.

Strathclyde Students’ Union is committed to promoting diversity and equality for all and welcomes applications from candidates of all backgrounds. We particularly welcome applications from applicants with disabilities, from ethnic minority backgrounds, and those with diverse sexualities or marginalised gender identities as these groups are underrepresented.

Application process

Please submit your application through Deputy before 11pm on Thursday the 30th of October 2025.

When prompted, please upload your CV and a separate cover letter (maximum of two A4 pages) detailing how you meet the role requirements including the essential and, if applicable, desirable criteria in the person specification.

Please ignore any request from the system for a video upload as this is not part of the application process.

If you have any questions regarding the role, have trouble with your application, or need to apply in a different way please email leo.howes@strath.ac.uk

We intend to hold interviews on Wednesday the 6th of November - subject to change. We will endeavour to offer an alternative if the interview date offered isn't suitable.

Voice Coordinator Job Description

Reports To: Voice Manager

Salary: £28,031 per annum

Contract Type: Fixed term to 30th June 2027

FTE and Hours of Work: 1.0 FTE, 35 hours/week

The Voice Coordinator will play a central role in supporting and empowering students to shape their university experience. This includes the administration and development of academic representation structures, supporting the delivery of democratic processes such as elections and student meetings, and providing practical support to campaign activities. The postholder will work closely with elected student officers, academic representatives, and Union staff to ensure that the student voice is heard, valued, and acted upon across the Strathclyde community.

Main Responsibilities:

Student Democracy

• Support the organisation and delivery of democratic activities, including Student Parliament, elections, and referenda.

• Contribute to the continuous review and improvement of student democratic activities, ensuring structures remain effective and student focused.

• Provide training, guidance, and administrative support to elected student officers, helping them to fulfil their representative roles.

Academic Representation

• Communicate regularly with department and faculty contacts to support effective student–staff partnership and collection of representatives’ data.

• Maintain and administer the representative database, ensuring accurate records and reporting.

• Coordinate induction, training, and ongoing development opportunities for academic representatives and other student leaders.

• Develop initiatives to increase engagement and representation for postgraduate research (PGR) students.

Campaigns & Student Voice

• Support the planning and delivery of student-led campaigns and awareness activities, including Black History Month, LGBT+ History Month, and 16 Days of Action Against Gender-Based Violence.

• Provide practical support and guidance for students developing their own campaign ideas.

• Work collaboratively with Union and University staff to amplify the student voice on key issues affecting the student community.

• Collect and report data on student participation, impact, and outcomes across democracy, representation, and campaigning activity.

Support:

• Support the elected Student Officers to plan and deliver relevant objectives.

• Support the work of the Voice Manager and contribute to Union-wide events, projects, and initiatives as required.

• Support student staff members within the team including allocation and supervision of tasks.

General:

• Ensure that students’ expectations are exceeded wherever possible.

• Deal with feedback in a courteous, efficient, and timely manner.

• Comply with all Strath Union policies, procedures, and governing documents.

• Always work within Strath Union’s mission, vision, and values.

• Be responsible for all health and safety requirements related to the role.

• Undertake any other tasks commensurate with the level of appointment that may from time to time be reasonably requested.

• Portray a positive image of Strath Union, both internally and externally and to set high standards of personal integrity and professionalism at all times, leading by example.

• Build and maintain professional networks to ensure knowledge is kept up to date.

• Undertake such personal and professional development as required to maintain appropriate knowledge and skills to fulfil the requirements of the role. This may include attending events away from the offices of Strath Union and outside Glasgow.

• Sustainability is a strategic priority for Strath Union and the post-holder will be expected to engage with sustainable workplace practices and relevant training such as carbon literacy.

Key relationships:

Internal: Student Engagement team, Elected Student Officers and Representatives, and other Strath Union teams including Advice Hub, Finance, and Marketing and Communications.

External: University of Strathclyde, sparqs, NUS, other students’ unions, any other relevant external organisations to the role.

Person Specification:

Qualifications

Essential:

• Degree level qualification or equivalent professional experience

Knowledge and Experience

Essential:

• Experience of coordinating projects, programmes, or campaigns, ideally within a student, community, or educational setting

• Experience of planning and coordinating events

• Experience of supporting or managing students, volunteers, and/or elected representatives

• Understanding of the value of representation and campaigns in supporting student development and improving their experience

Desirable:

• Relevant experience of working in representation, student engagement and/or membership services

• Knowledge and experience of student representation

• Knowledge of issues affecting students in Scotland and developments in the Student Union and/or Higher Education sectors

Skills and Abilities

Essential:

• Strong organisational skills with the ability to manage multiple priorities and meet deadlines

• Ability to work independently and as part of a team, using initiative and problem-solving skills

• Excellent communication and interpersonal skills, with the ability to engage effectively with students, staff, and external partners

• Ability to design and organise initiatives that support and engage the student community

• Strong IT skills including data management and usage of Microsoft Office

Desirable:

• Ability to collect, analyse, and report on participation and impact data

Personal Qualities

Essential:

• Enthusiastic and approachable, with a student-centred mindset

• Passionate about creating opportunities that enhance student learning, development, and experience

• Proactive and adaptable, able to respond to changing priorities

• Collaborative and supportive, committed to working in partnership and engaging with people from diverse backgrounds and cultures

• Commitment to equality, diversity, and inclusive practice

Other

• The role is subject to a 4-month probationary period.

• The post-holder will be eligible to join the Strath Union workplace pension scheme.

• The post may include weekend and occasional evening work.

• It is expected that the starting grade for this role would be 5.1.

• 31 days’ annual leave per year plus 11 public/bank/local holidays (pro rata as necessary).

• Hybrid working is available for this role – it is expected that the role holder will work from Strathclyde Students’ Union at least 3 day per week (pro-rata).

Strathclyde Students’ Union is committed to promoting diversity and equality for all and welcomes applications from candidates of all backgrounds. We particularly welcome applications from applicants with disabilities, from ethnic minority backgrounds, and those with diverse sexualities or marginalised gender identities as these groups are underrepresented.

Apply now by submitting a separate CV & Cover Letter via Deputy