Appeals

What are appeals?

Appeals are a University process that take place following the release of your final results (your Exam Board decision) by the Board of Examiners. You cannot appeal until you have received these; they are usually released in early June or early September if you have had resits in August. The appeals procedure allows you to challenge a progress or award decision taken by the Board. This could be a decision to place you in academic suspension, for example, or for you to be withdrawn from a course or be awarded an Ordinary Degree rather than progressing to Honours. An appeal will present your circumstances and argument for why this decision should be changed, what you are asking for it to be changed to and provide any relevant supporting evidence.

What should I know about appeals?

There are a few key things to be aware of:

1. You cannot appeal against an individual grade for a class or piece of work, or against a degree classification (e.g. receiving a second class degree instead of first class) because you feel your results should be higher than you received. This is called challenging academic judgement and will not be accepted as a valid appeal.
2. Appealing may impact on when you can graduate. For example, if you receive results in June and are also due to graduate in June, it’s unlikely your appeal will be finished by graduation, so you will not be able to formally graduate until November.
3. Appeals can take up to 30 working days following the deadline date to be considered and an outcome issues.
4. You must meet the deadline to appeal. This will be provided on your Exam Board decision.
5. There are two stages of appeal: Faculty and Senate. You must submit a Faculty Appeal and receive an outcome before you submit a Senate Appeal.

What is the process for Faculty Appeals?

Faculty Appeals are the first stage of the procedure and are considered by a Faculty Appeals Board relevant to your academic department, e.g. if you are in the Architecture department your appeal will be looked at by the Engineering Faculty Appeals Committee or if you are in the Physics department your appeal will be looked at by the Science Faculty Appeals Committee. Your academic department will also be asked for a review statement on your appeal to help the Committee make a decision.

There are two grounds that you can appeal under. You can pick one or appeal under multiple grounds if you have circumstances under more than one:

a. Medical, personal, or other circumstances which affected a student’s academic performance, that the student was unable, for good reason, to tell the University about prior to the meeting of the Board of Examiners. 

b. A significant administrative error or breach of policy or procedure.

It is very important to note that if you wish to appeal on the third ground that the University will expect that you have submitted Personal Circumstances or that you have a strong reason for not having done so prior to the appeals process.

There is a Faculty apppeal form that you must complete – you can find this here. In this, you should explain clearly and concisely your reasons for appealing.

What is the process for Senate Appeals?

Senate Appeals are the second stage of the procedure and are considered first by the Vice-Principal of the University (or nominee) to determine whether there are suitable grounds to appeal. If they determine that there is and the Faculty do not wish to object to the appeal, the Vice-Pricipal may make the decision to uphold the appeal. They can also refer the appeal to the Senate Appeals Committee for consideration.

You can only appeal to Senate if your Faculty appeal was not upheld or if it was only partially upheld. 

Like Faculty Appeals, there are two grounds that you can appeal under:

a. Substantial new information which was not available, for good reason, at the Faculty appeal stage.

b. A breach of the appeals procedure in the consideration of the Faculty appeal.

To submit a Senate appeal, you must complete the Senate appeal form here. 

It’s important to closely consider the outcome you received from the Faculty and the reasons why it was not upheld. Is there more information you could give or more evidence you could gather that will add anything substantial to your appeal?

Appeal Evidence Requirements

You must also compile any relevant evidence that you wish to submit to support your appeal. There’s a really useful Evidence Guide for students to use here which gives examples of the kind of circumstances that they would be able to consider along with some examples of the evidence they would be looking for.  Evidence must be dated for the time of your affected assessment(s), e.g., if you were unwell during an exam, then a letter from your GP should be dated for the time of your exam. Retrospective evidence is not usually aceepted.

How can the Advice Hub help me with appeals?

Our advisers are experts in the appeals procedure and can help you with understanding the process, figuring out what evidence you could submit, and formatting what you write. We encourage you to give writing a first draft of your appeal a shot – this will help us spot any areas you might want to work on a bit more, things you can explain more clearly, and give you pointers on how you could make sure that your appeal is as strong as it can be. We can also make sure you understand all the options available to you, what decisions mean in reality, and any implications of academic decisions on your student funding.

Useful resources

Strathclyde Appeals Information