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Affiliated Societies can submit requests online using the following forms.

Affiliated Societies can submit requests online using the following forms.

Events & Activities

Risk Assessments

Risk Assessments must be completed by all Societies who are organising events, activities and trips, on campus and off campus, to ensure the safety of your members. Risk assessments must be completed and submitted at least one week prior to any activity taking place. 

Complete assessment

Room Bookings

Request room bookings in the Union or University buildings including booking a stall on Level 1 of the Union.  While these are not guaranteed, we will try our best to find a suitable space for you. Please note University rooms need at least 2 weeks notice before booking. 

Bookings can only be made in the union when it is open, the current opening hours can be viewed here. We are currently closed on Sundays and open from 4pm on Saturdays.

Societies: Request a room booking 

Sports Clubs: Request a room booking

External Speakers

If you are hosting an event involving an external speaker, you must fill out an external speakers form. This will be reviewed and approved by staff before a room booking request can be confirmed. This form must be submitted at the time of booking the room for the event, and at least one week prior to the event taking place.

View policy

Card Machines

Request to book one of our 2 Zettle card machines for your society. You must complete card machine training before you are eligible to book out a card machine. Card machine requests should be submitted at least one week before intended use. 

Booking form

Trips and Travel

Trip Authorisation

A Trip Authorisation Form must be completed and submitted in advance of any Society trip to ensure that Strath Union is aware of the trip details in the event of an emergency. Trip authorisation forms must be submitted at least one week in advance of any planned trips.

Complete form

Student Travel Declaration

All students attending trips must also complete and submit a Student Travel Declaration Form to ensure that risks are minimised and that the safety of all participants is considered well in advance.

Complete declaration

Transport Booking

We can book vehicles for societies to use, fill out this form to let us know what you need.

Complete form

Please return all forms the societies team via email, well in advance of any event, activity or trip

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